Academic Policies

 

Each professional veterinary student's official academic record is used to establish academic status for the purpose of evaluation of progression to graduation. Students not meeting requirements for progression and/or graduation will be informed of their status by the Dean or his/her designate.

Grades assigned in the evaluation of professional veterinary student performance follow the guidelines of the Kansas State University Undergraduate Catalog and are described as follows:

A signifies excellent performance
B signifies good performance
C signifies fair performance
D signifies poor performance
F signifies failure to perform at a passing level
I signifies required work has not been completed
CR signifies satisfactory performance in non-graded courses
NC signifies non-satisfactory performance in non-graded courses

The grade of Incomplete (I) is given upon request of the student for personal emergencies that are verifiable. The faculty member has the responsibility to provide written notification to the student of work required to remove the incomplete. The student has the responsibility to take the initiative in completing the work, and is expected to make up the incomplete during the first semester (enrolled) at the university after receiving the grade of "I". If the student does not make up the incomplete during the first semester in residence at the university after receiving it, a grade may be given by the faculty member without further consultation with the student.

If after the end of the first semester the "I" remains on the record it will be designated as "F" for record-keeping purposes and will be computed in the student's GPA, weighted at "0" points per credit.

The responsibility to assign grades is left solely to the faculty member (course coordinator) in charge of each course.

Extra Credit Activities
Extra credit activities for CVM course work must be relevant to course content and equally available to all students. Opportunities for extra credit are not compulsory and are provided at the discretion of the course coordinator.

Requirement for Graduation
To be eligible for graduation with the degree, Doctor of Veterinary Medicine, each professional veterinary student must earn a "C" or higher or "CR" in all professional courses

Requirement for Progression to Each Succeeding Semester
To be eligible for progression to each succeeding semester of the first three years and to begin the fourth year of the professional veterinary curriculum, each student must have earned no grade below a "C" during the past semester.

A student not meeting the requirement for progression must retake all professional courses in which a grade of "D" was earned and any other recommendations made by the Academic Standards Committee and approved by the Dean. Faculty members may request variances from this policy by petitioning the Academic Standards Committee. The Academic Standards Committee may recommend to the Dean that a variance be granted. The Dean will decide whether a variance will be allowed.

Academic Dismissal

Immediate dismissal from the DVM program will occur if:

  1. The student earns a grade of "F" or "NC" in any course in the professional curriculum.
     

  2. The student earns:

    1. more than one "D" in any single semester

    2. more than one "D" in any two consecutive semesters in which he/she is enrolled

    3. more than one "D" in any three consecutive semesters in which he/she is enrolled

    4. more than 2 "D's" during the professional curriculum.
        

  3. The student neglects his/her academic and/or professional responsibilities at any time. These responsibilities include, but are not limited to, required attendance in lectures, laboratories, discussion periods, patient care, rounds, and other activities where participation is deemed by the faculty as an essential part of the professional student's educational experiences. Absences will be approved by the Associate Dean for Academic Affairs for illness, funerals, and required court appearances. Absences for professional job interviews and for professional veterinary meetings will be approved if the faculty teaching the missed classes or rotations and the Associate Dean both approve.
     

  4. Nonprofessional behaviors that are grounds for disciplinary actions or dismissal include telephone or sexual harassment, disruption of class or regularly scheduled activities on the CVM campus by disorderly conduct, posting of inappropriate materials to the internet, threatening behavior, or alcohol or substance abuse. The Dean will charge the Student Board of Ethical Behavior to adjudicate cases of professional and academic misconduct as defined by the guidelines under the constitution of the Student Board of Ethical Behavior.

Incompletes
When a student is assigned an Incomplete in a professional course, a letter with copies to the Associate Dean for Academic Affairs and the Department Head will be sent immediately by the instructor to the student defining the requirements for removal of that Incomplete. Any student who has not removed such an Incomplete by the beginning of the succeeding semester will be dismissed. Exceptions to the above policy are as follows:

  1. Sixth semester third year students must makeup all Incompletes by the first day of the next immediate fall semester. No student may continue into the fall semester of the fourth year curriculum with an Incomplete.
     

  2. Fourth year students who have received an Incomplete must complete the required work within one calendar year and prior to receiving his/her diploma.
     

  3. In the case of illness or other personal emergencies, the Academic Standards Committee may recommend exceptions to these policies.

Reinstatement
Following dismissal from the professional degree program a student may petition the Academic Standards and Readmissions Committee for readmission. The petition should be addressed, in writing, to the Associate Dean for Academic Programs.  The Associate Dean for Academic Programs and the Chair of the Academic Standards and Readmissions Committee will serve as a preview panel to review the petition and determine if (i) the petition should be forwarded directly to the Academic Standards and Readmissions Committee for review/recommendation to the Dean, or directly to the Dean with a recommendation that the petition not be considered further, (ii) additional information is needed from the dismissed student, or (iii) if review and input is needed from others (e.g., Student Board of Ethical Behavior, Disability Support Services, psychologic or psychiatric professionals, the Office of Affirmative Action, and others deemed appropriate by the preview panel). If additional information from the student or review/input from others is requested, the preview panel will review the information received and determine if (I) the petition should be forwarded to the Academic Standards and Readmissions Committee for review/recommendation to the Dean, (II) Recommend to the Dean that a readmission decision be made by him/her based on input from qualified professionals, or  (III) recommend directly to the Dean that the petition not be considered further. Based on recommendations received from either the Committee or the preview panel, the Dean may or may not readmit a student who has petitioned for readmission. The Dean's decision will be final within the University. Any student readmitted must retake all courses from the previous semester or clinical rotation in which a "D", "F", or "NC" was earned and satisfactorily complete any other recommendations made by the Academic Standards and Readmissions Committee that are approved by the Dean.

(Effective September 16, 2005, revised October 13, 2008)