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Topics:
The
Toolbar
-
 New
Mail
-
 Print
-
 Move
to
Folder
-
 Delete
-
 Forward
a
Message
-
 Reply
to a
Message
-
 Reply
to
All
Recipients
of a
Message
-
 Categorize
a
Message
-
 Flag
a
Message
-
 Send
a
Selected
Message
to
Microsoft
OneNote
-
 Send
and
Receive
Messages
-
 Create
a
Rule
-
 Address
Book
-
 Search
Address
Books
-
 Microsoft
Outlook
Help
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Creating
Folders
-
Right-click
on
the
Mailbox
in
the
Navigation
Pane
OR
right-click
on
an
existing
folder
to
create
a
sub-folder.
-
Click
on
New
Folder...
-
Type
a
name
for
the
new
folder.
-
Click
OK.
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Selecting
Multiple
Messages
-
To
select
several
consecutive
messages,
click
on
the
first
message,
press
and
hold
Shift
on
the
keyboard,
then
click
on
the
last
message.
-
To
select
several
non-consecutive
messages,
click
on
the
first
message,
press
and
hold
Control
on
the
keyboard,
then
click
on
each
additional
message
you
would
like
to
select.
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Moving
Messages
-
Make
sure
that
you
can
see
the
folder
that
you
want
to
move
messages
into
in
the
Navigation
Pane.
(Click
on
the
+
sign
before
the
Inbox
to
expand
it
and
show
all
folders
if
necessary.
-
Drag
and
drop
a
message
from
the
View
Pane
into
the
appropriate
folder
in
the
Navigation
Pane.
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Sending
Messages
of
Low/High
Importance
-
When
creating
a
message,
click
on
the
high
or
low
priority
button
on
the
ribbon
in
the
Message
tab
on
the
Options
group
(High
priority:
red
exclamation
point;
Low
priority:
blue
down
arrow).
-
To
revert
to
normal
importance,
click
the
same
button
again.
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Flagging
Messages
for
Follow-Up
-
Click
on
the
flag
for
that
message.
-
- Right-click on a flag to change the color of the flag, set a reminder for the flag, or remove the flag.
- Flagged messages will appear as tasks in the To-Do bar.
- Click on a flag to complete the follow-up work and remove it from the Tasks area.
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Categorizing
Messages
-
Click
on
the
block
for
that
message
to
assign
a
category
or
clear
a
category.
(If
nothing
happens,
then
right-click
on
the
block
and
set
up
Quick
Click.)
-
- Right-click on the block to edit the color or category.
- All categorized items will appear in the Navigation Pane under Search Folders -> Categorized Mail...
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Changing
Sorting
Order
(Arranged
By)
-
Click
on
View
->
Arrange
By
on
the
toolbar.
-
Select
the
manner
in
which
you
want
to
arrange
the
messages.
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Searching
Messages
-
Click
in
the
Search
Inbox
and
type
the
information
or
key
words
you
are
looking
for.
-
Press
Enter
on
the
keyboard
or
click
on
the
magnifying
glass
in
order
to
perform
the
search.
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Creating
Appointments/Meetings
-
Click
on
the
Calendar
button
in
the
Navigation
Pane.
-
Click
on
the
New
Appointment
button.
-
Type
in
the
appropriate
information.
-
Click
Save
and
Close
or
Send.
-
- Use the buttons on the ribbon to set options for this appointment or meeting.
- Click on the Invite Attendees button on the ribbon to create a meeting and invite others.
- Click on the Scheduling Assistant button to check an invitee's availability.
- To select another time that is good for all attendees and rooms, select another time under Suggested Times.
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Shared
Calendars
-
The
person
whose
calendar
you
are
trying
to
view
must
first
grant
you
rights
to
access
their
calendar
by
using
the
Share
My
Calendar
link
on
the
Navigation
Pane.
-
- Click on Open a Shared Calendar...
- Type in the person's name whose calendar you are trying to see or use the To: button to select the appropriate person.
- Click OK.
-
After
you
open
a
shared
calendar
once,
it
will
appear
in
the
Navigation
Pane
in
the
future.
HINT:
For
more
information,
view
the
"Sharing
Calendars"
tip
sheet.
[Back
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Creating
a
Distribution
List
-
Click
on
File
->
New
->
Distribution
List...
-
Type
the
name
of
your
distribution
list.
-
To
add
members
from
your
address
book,
click
on
Select
Members...
Choose
a
person
from
the
list
and
click
Members
->
OR
to
add
members
that
are
not
in
your
address
book,
click
on
Add
Members...
and
type
in
their
display
name
and
email
address.
-
Click
OK
and
Save
and
Close.
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Deleting
Items
-
Select
the
items
that
you
want
to
delete
and
press
the
Delete
button
on
the
keyboard
OR
just
drag
and
drop
them
into
Deleted
Items.
-
To
recover
a
deleted
item,
click
on
the
Deleted
Items
and
drag
and
drop
the
items
into
the
area
from
which
they
came
from
(Mail,
Calendar,
Contact,
etc.)
-
Messages
will
stay
in
the
Deleted
Items
folder
for
7
days
and
are
available
to
recover.
After
7
days,
they
will
be
automatically
removed
from
the
Deleted
Items
folder.
They
will
be
available
for
recovery
for
7
more
days
but
only
by
calling
the
Help
Desk.
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Setting
Up Out
Of
Office
Messages
-
Click
on
Tools
->
Out
of
Office
Assistant...
-
Select
the
I am
currently
Out
of
Office
option.
-
Click
inside
the
text
box
and
write
the
message
that
you
want
to
send
while
you
are
away.
-
- When you return to the office and start Outlook, a box will pop up asking if you want to turn off the Out of Office assistant. Select Yes.
- The Out of Office Assistant can also be turned on/off in Outlook Web Access.
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